If you wish to translate your hardbound text files into digital type, the initial solution that most likely strikes your head is to scan such documents. After scanning, you have your digital files in image format which are now easier to store and manage. The process makes sense. Going lesser paper means getting organized if not carrying out your fair share in preserving the dwindling environment.
But hold on a second. Let me cite a scenario. What if you wish to produce an editable digital file and not entirely a photo file? Specifically, what if you wish to edit the text of your scanned documents using your favorite text processor? Definitely, text editing is not possible in the case of scanned documents converted into image, which is the regular result of your normal scanning procedure. Your computer is unable to read your text in that format type. Is there an outright fix?
The answer to your query is what is so called optical character recognition (OCR). OCR is defined as the mechanical or electronic conversion of images into machine-editable text captured in handwritten, typewritten or printed form. With OCR technology, you can pull the text part of your scanned documents in text editable. You can imagine the extent of man hours you spare in translating so many scanned pages of documents into text editable format instead of relying on the conventional and manual way. In a way, this speaks productivity.
One main requirement for the translation process is an OCR software. Today, you can choose from a variety of OCR packages available. If funding is not a constraint, you can opt for commmercial OCR applications since they come with technical support. But if you are faced with a tight budget, you can opt for free OCR software programs. They serve similar purpose as the commercial OCR packages. These free OCR packages mostly fall under the General Public License (GPL) thus you have much flexibility in using the software.
Also, you may not be fully aware that with the improvement of the internet technology, online OCR is now accessible. This means that you can transalte your digital photo image into text editable format by tapping online OCR service providers. For instance, you can basically upload your Portable Document File (PDF) document into your preferred online OCR provider which later transaltes your file into your desired text editable format.
Free online OCR providers are available. And you have a good list of free online OCR choose from. Just seek the help of your favorite search engine to help you search. Note that every online OCR provider has its own unique set of services. Thus you must do some research in choosing the most appropriate online OCR provider for your requirements.
OCR is a must tool for everyone. Definitely it helps to move towards digital direction for file management and for productivity purposes. With available access to OCR packages to include both offline and online OCR resources, you can undertake your own digital conversion program with ease. The learning curve for employing OCR softwares should not present any problem since OCR softwares in a way are very easy to learn and apply.